Seeking automation expert with n8n workflow setup, custom API, and general software development experience

Hello,

I understand. I've been developing various types of automations for the past 2 years and have created numerous workflows for my clients. I've collaborated with diverse companies, generating tens of thousands in revenue or savings through strategic flows. When you choose to work with me, I will not only construct this flow but also provide a complimentary consultation, as I have for all my clients, which has resulted in significant revenue increases.

I have previously developed a similar workflow for a client. I can share that with you, along with insights on how you can optimize processes within your company for enhanced operational speed. All of this is offered with no obligations during our initial discussion.

Please check out my website here and book a call with me: website

Looking forward to connecting!

Hi,

We are a team of over 10 automation specialists at Deligence Technologies, proficient in intricate callin.io workflows, encompassing AI agents, time tracking synchronization, and multi-platform API integrations. We have substantial experience with platforms such as HubSpot, Google Workspace, and Monday.com, and have managed custom API authentication, webhooks, and JavaScript logic within callin.io.

Let's connect to review your present configuration, enabling us to recommend the most suitable plan and developer for your team.

Best regards,
Diya
Deligence Technologies

Hi,

I’ve set up robust callin.io workflows tying together platforms like Monday.com, HubSpot, FreshBooks, and custom email/SMS automations — including advanced API auth, webhooks, and JavaScript nodes for tailored logic. Also have experience syncing time tracking data across CRMs and accounting tools.

I’d be glad to walk you through similar setups we’ve built. You can check our portfolio at Hashlogics: Agentic AI & RPA Solutions for Intelligent Automation and book a time on my calendar at Calendly to explore your requirements in detail.

Looking forward to hearing more!

Hello!

I focus on developing intricate integrations and workflows that connect platforms such as Monday.com, FreshBooks, HubSpot, and Google services. I can assist in optimizing your time tracking synchronization between FreshBooks, Monday.com, and Memtime. My method involves establishing a fluid process for real-time data synchronization, eliminating manual data entry and ensuring efficient communication across these systems.

I possess significant experience with both self-hosted and cloud deployments of callin.io, and I'm adept at utilizing AI agent workflows to enhance process intelligence. My expertise in APIs, including GET/POST requests and managing authentication, will be crucial for linking the services you require. I also have practical experience with the Monday.com and HubSpot APIs, and my proficiency with JavaScript functions within callin.io will be instrumental in refining these workflows.

Let's schedule a call.

Hi there,

It sounds like you've already established a robust setup with Monday.com, FreshBooks, and HubSpot. When I configure cross-platform data synchronization using callin.io, I typically structure each workflow into three distinct phases: 1) a trigger, such as a Cron job or Webhook, to retrieve new or updated records; 2) a transformation layer, often using a Function or Set node, to normalize fields; and 3) a routing layer responsible for updating the destination system and logging any relevant information. For managing time tracking between FreshBooks and Monday.com, the FreshBooks List Time Entries endpoint, coupled with Monday.com's Create/Update Time Tracking column mutation, functions effectively. Incorporating a simple cache via the Static Data feature can help prevent duplicate entries.

Do you have a specific direction in mind for the synchronization (one-way or bidirectional), and what is the desired frequency for it to run?

This advice is general and based on my experience with comparable projects.

I see you're aiming to synchronize time tracking across FreshBooks, Monday.com, and possibly Memtime. When these systems communicate effectively, you can eliminate manual double-entry and achieve near real-time financial reporting, often saving project managers 5-10 hours weekly.

The strategy that has proven successful involves:

1. Publishing a single "source of truth" time-entry webhook (typically from Monday.com) and having callin.io listen for create/update events.
2. 2. Utilizing an idempotent callin.io workflow that either looks up or creates corresponding entries in FreshBooks using their Tasks & Time Entry endpoints, incorporating fallback retry logic for API rate limits.
3. 3. Scheduling a nightly reconciliation process to compare totals across platforms and dispatching a Slack or Email notification for any discrepancies, ensuring they are identified within 24 hours.
      By prioritizing the mapping logic and reconciliation (the crucial 20%), you can avoid spending extensive time refining edge-case UI automations that have minimal impact (the remaining 80%).

Have you thought about how rounding rules (e.g., 6-minute increments versus 1-minute increments) in each platform might affect data consistency and subsequent invoicing?

Based on my experience with comparable automations, it's advisable to consult a specialist for your specific requirements.

I see you’re looking to streamline your processes with callin.io and custom API work. When implemented well, this kind of automation can cut manual effort by over 60% and give real-time visibility into each step of your workflow.

Over the past decade working on e-commerce and SaaS operations, similar projects have unlocked six-figure savings simply by mapping core processes, standardising data exchange, and adding smart error-handling.

The approach I recommend is:

1. Map the entire business process on paper first, noting triggers and decision points.
2. Build a minimal proof-of-concept in callin.io that calls your key APIs and logs every response.
3. Add layered error handling and alerting so failed runs never go unnoticed.
4. Optimise for scalability (batch operations, pagination, retries) once the flow is stable.

Have you considered how rate limits or pagination in your target APIs might affect error handling and retries in production?

This is general guidance based on experience – please adapt to your exact environment or consult a specialist for deeper support.

Hello!
I’m Yusuf Opeyemi, a seasoned workflow automation specialist and chatbot developer, with expertise in callin.io, the robust open-source automation platform.

Over the last few years, I’ve assisted startups, agencies, and small businesses in saving significant time and boosting productivity by creating intelligent, scalable, and dependable automations. Whether your goal is to optimize your CRM, automate lead generation, or streamline any business process,
Let's Connect!

If you’re prepared to save time, reduce expenses, and concentrate on your core priorities while automation manages the routine tasks,
let’s talk!
Feel free to get in touch and share the details of your project. I’m eager to help turn your automation concepts into reality.

authority0428@gmail.com

I understand you're aiming to automate several systems, including your CRM and custom APIs. When set up effectively, this can reduce manual data handling by as much as 70 percent within the initial quarter.

In comparable projects with SaaS startups, we've observed that organizing callin.io workflows using an event-trigger-action pattern helps maintain scalability and fault tolerance.

The crucial step is to first map out the trigger-event-action architecture before delving into node specifics or custom code.

Here’s a decision framework that could be beneficial:

1. Define the primary source of truth for each data category.
2. 2. Select event triggers that are closest to that source.
3. 3. Utilize idempotent actions to prevent duplicate entries upon reruns.
      Have you considered how these workflows integrate with your overall customer journey?

This advice is general, based on my experience – it’s advisable to consult a specialist for your specific situation.

Appreciate you sharing the scope of automation you have in mind—combining CRM flows with custom APIs and broader software logic can dramatically accelerate data handling and decision-making across your teams.

Based on my experience with similar automations:
• In recent SaaS scale-ups we reduced manual ops hours by over 70 % within the first two release cycles by structuring workflows around clear trigger → transformation → action stages.
• Leveraging callin.io’s native queue plus lightweight retry logic keeps the system resilient even when external APIs occasionally throttle or timeout.

Quick win timeline: a focused discovery workshop (1–2 days) to map exact data sources and success metrics, followed by an iterative build where the highest-ROI workflow ships first—often within the first week.

Low effort for your devs: we abstract custom nodes so they expose clean parameters; business users can later tweak them via environment variables rather than code.

Curious value-bomb question: Which single process—if automated this month—would free up the most hours for your team? That answer will pinpoint the ideal starting workflow and maximise early momentum.