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Reducing multiple operations when only one is needed

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mdb213
(@mdb213)
Posts: 10
Active Member
Topic starter
 

Hi gang

I think this is one of those “I’ve stared at this so long I can’t see the obvious”

My process is:

  1. Call a webhook passing a potential customer name
  2. Couple of additional variables created (nothing to do with this issue)
  3. Look up on Hubspot to see if there is an exact match
  • If one customer is found set a variable MATCH to YES
  • If no customer is found, set MATCH to NO
  • If more than one potential customer is found, set MATCH to YES (this will be handled manually in the other system)
  1. Update Airtable with MATCH, extra variables and the Customer ID if an exact match is found

All works as planned EXCEPT when multiple Hubspot matches are found the subsequent modules are run multiple times - 6 possibles found I’m wasting 6 * 3 operations.

PLEASE HELP - How do I only run the operations once?

Thanks
Mike

 
Posted : 11/07/2025 9:30 am
Stoyan_Vatov
(@stoyan_vatov)
Posts: 22
Eminent Member
 

Hey Mike,

You'll need an aggregator module following the HubSpot module to consolidate back into a single bundle. Additionally, you can configure multiple variables within the same module; separate 'set variables' modules aren't necessary.

 
Posted : 11/07/2025 10:21 am
mdb213
(@mdb213)
Posts: 10
Active Member
Topic starter
 

Thank you.

I even had an aggregator included previously but removed it for some reason! As I mentioned, sometimes one can overthink things.

I appreciate you taking the time to respond.

Mike

 
Posted : 11/07/2025 11:19 am
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